The 7 Best Tools for Optimizing Your AirBNB 

Airbnb is a popular vacation rental platform that allows individuals to rent out their properties to travelers from around the world. 

If you’re a host looking to maximize your income and improve the guest experience, a number of tools can help you optimize your Airbnb listing. 

These tools can help streamline the hosting process and make your property stand out, from automating messages and scheduling to analyzing pricing trends and managing reviews. 

This article will introduce some of the best tools for optimizing your Airbnb and help you choose the ones that are right for you.

5 Benefits of Using the Right Airbnb Tools 

  1. Increase bookings: Using tools that help you optimize your listing, such as those that help you choose the right price or analyze booking trends, can help you attract more guests and increase bookings.
  2. Improve the guest experience: Tools that allow you to automate messages, schedule cleaning, and maintenance, or manage reviews can help you provide a better experience for your guests, leading to higher ratings and more bookings.
  3. Save time: Hosting on Airbnb can be time-consuming, but using tools that automate tasks or streamline processes can help you save time and focus on other aspects of your business.
  4. Increase revenue: Using tools that help you optimize pricing and analyze booking trends, you can maximize your income and get the most out of your property.
  5. Stay organized: Tools that allow you to manage your calendar, communicate with guests, and keep track of bookings can help you stay organized and on top of your responsibilities as a host.

7 Tools to Optimize Your Airbnb 

1. PriceLabs

A screenshot of Pricelabs homepage.

PriceLabs is a pricing tool for Airbnb hosts. It uses data analytics and machine learning to help hosts set the most profitable prices for their listings. With PriceLabs, hosts can set custom pricing rules, view pricing recommendations, and receive alerts when prices should be adjusted.

 Pros of PriceLabs:

  • Helps optimize pricing: PriceLabs uses data to suggest the most profitable prices for your listing, helping you maximize your income.
  • Easy to use: PriceLabs has a user-friendly interface and offers step-by-step guidance on setting custom pricing rules.
  • Automated pricing: PriceLabs can automatically adjust prices based on your rules, saving you time and effort.

 Cons of PriceLabs:

  • Cost: PriceLabs is a paid tool, so hosts must pay a subscription fee to use its services.
  • Limited customization: While PriceLabs allows hosts to set custom pricing rules, it may not offer as much flexibility as some hosts would like.
  • Dependence on data: PriceLabs relies on data to make pricing recommendations, so hosts may not always agree with its suggestions.

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2. AirDNA 

A screenshot of the homepage of AirDNA.

 AirDNA is a vacation rental data analytics company that provides market intelligence and analytics for Airbnb hosts and property managers. The company offers a range of tools and services, including market reports, revenue management, and performance analysis.

Pros of AirDNA:

  • Comprehensive market insights: AirDNA provides detailed market reports and analytics that can help hosts understand local trends and optimize pricing.
  • Revenue management tools: AirDNA offers tools to help hosts optimize pricing and increase bookings, leading to higher revenue.
  • Performance analysis: AirDNA provides detailed performance data, allowing hosts to understand how their property is performing and identify areas for improvement.

Cons of AirDNA:

  • Cost: AirDNA is a paid service, so hosts will need to pay a subscription fee to use its tools and services.
  • Data privacy: Some hosts may be concerned about sharing their data with a third-party company.
  • Dependence on data: While AirDNA’s market insights and analytics can be helpful, they are based on data and may not always align with a host’s individual goals or circumstances.

3. OwnerReservations 

A screenshot of OwnerRez homepage.

OwnerReservations is a vacation rental management software designed to help Airbnb hosts manage and grow their businesses. It offers a range of tools and features, including booking and reservation management, payment processing, and communication tools.

Pros of OwnerReservations:

  • Streamlines the booking process: OwnerReservations offers a range of tools to help hosts manage bookings and reservations, including a customizable booking calendar and automated booking confirmation emails.
  • Manages payment processing: OwnerReservations can handle payment processing, including credit card transactions and security deposits, saving hosts time and effort.
  • Improves communication: OwnerReservations offers a range of communication tools, including messaging, review management, and guest feedback, to help hosts connect with guests and improve the guest experience.

Cons of OwnerReservations:

  • Cost: OwnerReservations is a paid service, so hosts will need to pay a subscription fee to use its tools and features.
  • Dependence on technology: Hosts who use OwnerReservations will need to be comfortable using technology and may need to spend time learning how to use the platform.
  • Limited customization: While OwnerReservations offers a range of tools and features, some hosts may find that it doesn’t offer enough customization to meet their specific needs.

4. Hospitable 

A screenshot of Hospitable homepage.

Hospitable is guest communication on steroids. If you are looking to automate guest communication to the best of your ability, this is the platform to help you do it. 

Pros of Hospitable: 

  • Automation: With Hospitable, you will drastically reduce the amount of communication you’ll need to have with your guests. From inquiries to check-ins to requesting reviews, this will send messages at specified periods of time. 
  • Pricing: The pricing is flexible and scales with your business. It will go up as you add more, but if you have some properties that go a month without an automated message, you won’t be charged. 
  • User interface: Hospitable is easy to use. Its design is modern and clean. 

Cons of Hospitable: 

  • Cost: It is a paid platform, and if you only have a property or two, it will be less cost-effective. Still worth it, in my opinion. 
  • Integrations: It doesn’t integrate with my PMS, OwnerReservations. They function on their own, and you have to make sure that they are set up appropriately. 
  • Customer Support: In today’s world, people want answers now. Hospitable seems to respond within 12 hours, which just doesn’t seem acceptable. 
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5. RankBreeze 

A screenshot of the RankBreeze homepage.

RankBreeze is a listing optimization software for your Airbnb listings. If you are at all familiar with SEO and building websites, you are constantly monitoring your ranking positions in Google. This is the only tool I know that allows you to see where your listing ranks in AirBNB results. 

Pros of RankBreeze:

  • Search results: See where your property ranks in AirBNB for upcoming days for a certain number of guests. With this information, you can make adjustments to try to improve your rankings. 
  • Keywords: RankBreeze will show you keywords and amenities of your competitors that are ranking higher than you. Based on these, you may want to purchase some additional amenities or weave the keywords into the listing title or description. 
  • 1st Page averages: RankBreeze will tell you what the average price is and the average rating for properties on the first page. If you are not on the first page, this is a great place to start. Is the price too high? Bring it closer to the average. 

Cons of RankBreeze: 

  • Pricing: The pricing isn’t ideal for one or two properties. They are package pricing for 3 or 10. If you only have one, you will have to pay the full price anyway. 
  • Future dates: I’ve only figured out how to track a few weeks into the future. I’d love the ability to see where I rank in the summer months when it’s winter time. 
  • More suggestions: I think it could be better at providing suggestions on how to tweak your listing. You have to do a lot of data filtering and make determinations based on what you see. 
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6. Short Term Rental Facebook Groups 

Short term rental Facebook groups are online communities of Airbnb hosts and property managers who share information, advice, and resources related to short term rentals. These groups can be a useful resource for hosts looking to connect with other professionals in the industry and learn from their experiences.

Pros of short term rental Facebook groups:

  • Connect with other hosts: Short term rental Facebook groups provide a platform for hosts to connect with each other and share experiences, advice, and resources.
  • Access to industry information: These groups often feature discussions and information about industry trends, regulations, and best practices.
  • Support and guidance: Hosts can get support and guidance from other members of the group, making it easier to navigate the challenges of hosting on Airbnb.

Cons of Short Term Rental Facebook groups:

  • Information overload: With so many members and discussions, it can be difficult to keep track of everything happening in the group.
  • Quality of information: Not all information shared in these groups is accurate or useful, so hosts will need to be discerning when evaluating the advice they receive.
  • Time commitment: Participating in a short term rental Facebook group can be time-consuming, as hosts may need to devote time to reading and responding to discussions.

Join the Michigan Short Term Rentals Facebook group.

Join the Build Short Term Rental Wealth Facebook group.

7. Short Term Rental Podcasts 

Short term rental podcasts are audio programs that focus on topics related to short term rentals, such as Airbnb hosting and property management. These podcasts can be a useful resource for hosts looking to learn from industry experts and stay up to date on industry trends and best practices.

Pros of short term rental podcasts:

  • Convenient: Podcasts can be listened to anytime and anywhere, making it easy for hosts to stay informed on the go.
  • Expert insights: Many short term rental podcasts feature interviews with industry experts, providing hosts with valuable insights and advice.
  • Wide range of topics: Podcasts cover a range of topics related to short term rentals, so hosts can find ones that align with their interests and needs.

Cons of short term rental podcasts:

  • Limited interaction: Unlike short term rental Facebook groups or forums, podcasts do not offer the opportunity for hosts to interact with others or ask questions.
  • Time commitment: Listening to podcasts can be time-consuming, as hosts will need to devote time to listening to and possibly taking notes on the content.
  • Limited availability: Not all podcasts are available in all countries or languages, so hosts may have difficulty finding ones that are relevant to their needs.

Listen to the Michigan Short Term Rentals Podcast.

Listen to the STR Unfiltered Podcast.


There are many tools available that can help Airbnb hosts optimize their listings and improve the guest experience. From automating messages and scheduling to analyzing pricing trends and managing reviews, these tools can save time and help hosts get the most out of their properties. By carefully considering the features and costs of different tools and choosing the ones that best meet their needs, hosts can streamline their operations and increase their income. Ultimately, the best tools for optimizing your Airbnb will depend on your specific goals and needs as a host, so it’s important to do your research and choose wisely.

Make sure you check out our Airbnb furnishing calculator and our Airbnb property grading tool.

You’ll also want to take a look at these three smart locks for your Airbnb.